COMPREHENSIVE SCOPE OF FINANCIAL SERVICES
WHY PARTNERING WITH FINANCIALLY ASTUTE CLUBS MAKES SO MUCH SENSE FOR PRIVATE CLUBS
Not every club has the budget to employ a full time Chief Financial Officer.
Perhaps your club has an outstanding accounting team, but there's simply not enough hours in the day for additional ad hoc Board/Finance Committee projects and analysis.
Or, perhaps your club has a great CFO and accounting team, but you want access to best-in-cla
Not every club has the budget to employ a full time Chief Financial Officer.
Perhaps your club has an outstanding accounting team, but there's simply not enough hours in the day for additional ad hoc Board/Finance Committee projects and analysis.
Or, perhaps your club has a great CFO and accounting team, but you want access to best-in-class custom financial reporting for your management team and membership.
We can provide expert private club CFO support for less than the cost of an entry level Staff Accountant, and be a value-added resource for your existing on-site accounting team for a fraction of the cost.
Your club's accounting team is stretched with the day-to-day grind of daily paperwork, invoice processing, posting member payments, bank reconciliations, membership requests, HR issues, and what seems like endless, constant interruptions.
The nature of the private club industry means there is little to no time to work on GM/COO, Board, and Finance Committee projects, strategic analysis, or long-range planning.
Financially Astute Clubs exists to provide a partner to your Finance/Accounting team & membership, and provide the support your club's team wished they had all along.
Following the Financial Astute Clubs Framework model, we will partner together to generate best-in-class financial models, reporting, and strength.
The Financially Astute Clubs MONTHLY STEWARDSHIP FINANCIAL PACKET™ - The club industry's most comprehensive monthly financial packet for GM/COOs, Boards, Finance Committees and Department Heads
Starting at $500/month for fully customized & branded monthly reporting needs, including monthly customized operational updates and support to the GM/COO, Accounting Team, and availability for Board and Finance Committee meeting participation and Q&A.
Example Club: https://sample-club.netlify.app/
At Financially Astute Clubs, we believe tha
Starting at $500/month for fully customized & branded monthly reporting needs, including monthly customized operational updates and support to the GM/COO, Accounting Team, and availability for Board and Finance Committee meeting participation and Q&A.
Example Club: https://sample-club.netlify.app/
At Financially Astute Clubs, we believe that great decisions begin with great information - and it doesn't matter whether your club has Jonas, ClubEssential, Northstar, or Cobalt - we can build our branded month-end packages regardless of operating system.
Our fully customized, Best-in-Class Monthly Reporting Packages transform traditional financial statements into meaningful management tools, providing club leaders, department managers, finance committees, and boards with the insights needed to make informed, strategic decisions. We design customized reporting packages tailored specifically to your club’s operations, culture, and governance structure—delivering far more than a standard income statement and balance sheet.
Each reporting package is thoughtfully crafted to provide clear visibility into the key drivers of your club’s financial performance. Beyond traditional financial statements, we incorporate department-level operating analytics, payroll analysis, labor efficiency metrics, membership trends, capital spending summaries, cash flow reporting, balance sheet governance indicators, and customized key performance indicators (KPIs). Our goal is to tell the story behind the numbers and help leadership understand not just what happened, but why it happened.
Our reporting packages are designed for multiple audiences throughout the club. Executive leadership receives strategic dashboards and financial insights to support decision-making, while department managers receive operational metrics that help them better manage labor, expenses, and performance within their areas of responsibility. Boards and Finance Committees benefit from concise, transparent reporting that improves governance, accountability, and financial stewardship.
We place a strong emphasis on visualization and usability. Through modern dashboards, trend analysis, benchmarking, and easy-to-read graphics, complex financial information becomes accessible and actionable. Rather than overwhelming stakeholders with hundreds of lines of data, we focus attention on the metrics that matter most and highlight areas requiring discussion or action.
Each month, our team works alongside club leadership to ensure reporting remains relevant and aligned with the club’s evolving priorities. Whether your focus is improving labor management, strengthening cash flow, monitoring capital reserves, increasing departmental accountability, or enhancing board communication, we customize the reporting experience to meet your specific needs.
The result is a reporting package that creates clarity, drives accountability, improves transparency, and supports better decision-making throughout the organization. Clubs that invest in high-quality reporting gain more than financial statements—they gain a powerful management tool that strengthens operations, supports governance, and promotes long-term financial sustainability.
Typical Reporting Components
- Executive Financial Dashboard
- Statement of Financial Position (Balance Sheet)
- Statement of Activities (Income Statement)
- Budget vs. Actual Analysis
- Department-Level Performance Reporting
- Payroll and Labor Efficiency Analysis
- Membership and Dues Metrics
- Food & Beverage Performance Reporting
- Cash Flow and Liquidity Monitoring
- Capital Spending and Project Tracking
- Accounts Receivable Analysis
- KPI Dashboards and Trend Analysis
- Benchmarking Against Industry Standards
- Weather and Weather Impacts on Operations
- Board and Finance Committee Reporting Packages
- Customized Department Manager Reports
- Strategic Commentary and Financial Insights
Tailored Reports. Meaningful Insights. Stronger Clubs.
The Financially Asute Clubs BOARD READY BUDGET SYSTEM™ - The club industry's most comprehensive budget development and Board presentation package, built to replace the spreadsheet for good.
The Financially Asute Clubs BOARD READY BUDGET SYSTEM™ - The club industry's most comprehensive budget development and Board presentation package, built to replace the spreadsheet for good.
$8,625 One-Time Build Fee - which includes the customized budget template loaded with prior year actuals by month, department payroll staffing guides for all 52 weeks of the year, benchmarking and payroll analysis, direct GL upload into your software system, and both Board & Finance Committee Executive Reports and Member Town Hall PowerPo
$8,625 One-Time Build Fee - which includes the customized budget template loaded with prior year actuals by month, department payroll staffing guides for all 52 weeks of the year, benchmarking and payroll analysis, direct GL upload into your software system, and both Board & Finance Committee Executive Reports and Member Town Hall PowerPoint.
For most clubs, budget season begins the same way every year. Someone opens an Excel file that has been passed around from one accounting professional to the next for well over a decade.
These templates are often broken and unprofessional, layered with hidden formulas, broken links, inconsistent formatting, and manual workarounds. They grow more complicated each year, but not more useful.
The result is a process that consumes weeks of staff time while giving management and the Board very little strategic insight. We built the BoardReady BudgetSystem to change that.
Rather than patching next year's numbers, we build an entirely new financial planning framework your team can rely on for years.
The one-time build fee includes:
- Modern operating budget model professionally designed and built to last
- Comprehensive capital budget development for long-term planning
- One dynamic workbook uniting prior year actuals by month, current year forecast, and the proposed budget
- Detailed payroll and staffing guides budgeted by individual position across all 52 weeks
- Department-level assumptions and supporting schedules
- Benchmark comparisons against comparable clubs using key industry KPIs and ratios
- Executive dashboards for leadership at a glance
- Finance Committee and Board report package
- Member Town Hall presentation with clear financial narratives and recommendations
- Direct GL budget upload into Jonas, ClubEssential, Northstar, or Cobalt
- A clean, organized system your finance team can confidently use for years
FRACTIONAL CFO STEWARDSHIP & EXECUTIVE FINANCIAL LEADERSHIP
CFO LEVEL SUPPORT - BACKFILLING STAFFING VACANCY DURING THE EXECUTIVE SEARCH PROCESS
The Financially Asute Clubs BOARD READY BUDGET SYSTEM™ - The club industry's most comprehensive budget development and Board presentation package, built to replace the spreadsheet for good.
Starting at $8,625/month & INCLUDES customized best-in-class month-end reporting package
Fractional CFO Stewardship includes all Base Controller level services, but provides additional embedded executive-level financial guidance for clubs seeking consistent strategic oversight and support to your club's on-site accounting team and Board/Fi
Starting at $8,625/month & INCLUDES customized best-in-class month-end reporting package
Fractional CFO Stewardship includes all Base Controller level services, but provides additional embedded executive-level financial guidance for clubs seeking consistent strategic oversight and support to your club's on-site accounting team and Board/Finance Committee.
This is not outsourced accounting. It is a CFO executive-level partnership to elevate your club's financial expertise to new levels.
Services include:
- Monthly financial leadership engagement
- Board and Finance Committee participation
- Budget modeling and scenario planning
- Capital funding advisory
- Liquidity oversight
- Major contract and capital review guidance
- Executive mentorship & development for Controllers & Staff Accountants
- Governance advisory support
Fractional CFO Stewardship ensures that clarity and alignment are sustained long after projects conclude.
Outcome:
Consistent executive-level financial presence, reliable and timely financial reporting, reduced leadership volatility, and long-term governance alignment & continuity.
CFO LEVEL SUPPORT - BACKFILLING STAFFING VACANCY DURING THE EXECUTIVE SEARCH PROCESS
CFO LEVEL SUPPORT - BACKFILLING STAFFING VACANCY DURING THE EXECUTIVE SEARCH PROCESS
CFO LEVEL SUPPORT - BACKFILLING STAFFING VACANCY DURING THE EXECUTIVE SEARCH PROCESS
Starting at $8,625/month for CFO level services
100 DAY LEADERSHIP ALIGNMENT & CONTINUITY DURING CRITICAL STAFFING TRANSITIONS
CFO LEVEL SUPPORT - BACKFILLING STAFFING VACANCY DURING THE EXECUTIVE SEARCH PROCESS
CFO LEVEL SUPPORT - BACKFILLING STAFFING VACANCY DURING THE EXECUTIVE SEARCH PROCESS
100 Days of New Hire Onboarding, Training, Software Review, Reporting & Presentation enhancement, and Leadership Support
Accounting & Financial Leadership transitions create both opportunity and risk.
This structured 100 day engagement ensures alignment between a newly hired CFO, Director of Finance or Controller and the Board’s fiduciary e
100 Days of New Hire Onboarding, Training, Software Review, Reporting & Presentation enhancement, and Leadership Support
Accounting & Financial Leadership transitions create both opportunity and risk.
This structured 100 day engagement ensures alignment between a newly hired CFO, Director of Finance or Controller and the Board’s fiduciary expectations.
The initiative includes:
- 100 day onboarding training to ensure your new CFO, Director of Finance or Controller is set up for success
- Software and systems training
- Structured 100 day financial leadership roadmap
- Board reporting cadence refinement
- Capital planning integration
- Budget & Forecast philosophy alignment
- Governance expectation clarity
Outcome:
A financial leader aligned with long-term member value and board-level accountability.
ASSET RESERVE STUDY & COMPREHENSIVE CAPITAL PLANNING
COMPREHENSIVE FINANCIAL HEALTH EVALUATION & INSTITUTIONAL STEWARDSHIP REPORT - WITH QUALIFYING CLUBS EARNING TRADEMARKED DISTINCTION AS A FINANCIALLY ASTUTE CLUB
COMPREHENSIVE FINANCIAL HEALTH EVALUATION & INSTITUTIONAL STEWARDSHIP REPORT - WITH QUALIFYING CLUBS EARNING TRADEMARKED DISTINCTION AS A FINANCIALLY ASTUTE CLUB
30 Year Asset Reserve Study & Engineering Evaluation & 30 Year Modeling/Cashflow Software
Pricing: TBD based on club asset base size and scope
Private clubs have tens of millions of dollars of assets on the balance sheet that need to be accurately understood for cost & realistic useful life, with funding mechanisms in place to cover the exp
30 Year Asset Reserve Study & Engineering Evaluation & 30 Year Modeling/Cashflow Software
Pricing: TBD based on club asset base size and scope
Private clubs have tens of millions of dollars of assets on the balance sheet that need to be accurately understood for cost & realistic useful life, with funding mechanisms in place to cover the expense of their eventual replacement & refurbishment.
Let us be your partner using best-in-class long range planning software systems to prepare your club for the future and reduce likelihood of dreaded capital assessments.
COMPREHENSIVE FINANCIAL HEALTH EVALUATION & INSTITUTIONAL STEWARDSHIP REPORT - WITH QUALIFYING CLUBS EARNING TRADEMARKED DISTINCTION AS A FINANCIALLY ASTUTE CLUB
COMPREHENSIVE FINANCIAL HEALTH EVALUATION & INSTITUTIONAL STEWARDSHIP REPORT - WITH QUALIFYING CLUBS EARNING TRADEMARKED DISTINCTION AS A FINANCIALLY ASTUTE CLUB
COMPREHENSIVE FINANCIAL HEALTH EVALUATION & INSTITUTIONAL STEWARDSHIP REPORT - WITH QUALIFYING CLUBS EARNING TRADEMARKED DISTINCTION AS A FINANCIALLY ASTUTE CLUB
$10,000 which includes a week-long visit to the club to partner with club leadership and a 50+ page Financial Health and Stewardship Index Report.
*** Clubs with qualifying evaluation scores will have licensing rights to utilize the private club industry's only Trademarked financial health accreditation and award, and may include the Fina
$10,000 which includes a week-long visit to the club to partner with club leadership and a 50+ page Financial Health and Stewardship Index Report.
*** Clubs with qualifying evaluation scores will have licensing rights to utilize the private club industry's only Trademarked financial health accreditation and award, and may include the Financially Astute Club logo and awards on marketing material, member communications, press releases, and to provide information to current and prospective members. ***
Independent Insight. Stronger Decision-Making.
Clarity builds trust. Trust strengthens governance.
The Financial Clarity Assessment provides Boards with independent visibility into financial
position, reporting integrity, and risk exposure.
Includes:
- Financial Stewardship review benchmarked against key FAC financial stewardship pillars
- Balance sheet integrity review
- P&L structure and margin analysis
- Liquidity and cash flow evaluation
- Reserve and capital funding alignment
- Debt and covenant review
- Internal control overview
- Member communication and reporting review
- Capital funding architecture and recommendations
- Staff and Member stewardship review
Deliverable:
50+ page Financial Stewardship Report and Executive Financial Health Summary with prioritized recommendations.
Outcome:
Clear understanding of financial position and areas requiring attention.